Before creating and submitting a new application, it’s important to first understand the various user roles and permissions.
New ZoomGrants Applicants
If you’re new to ZoomGrants, begin by creating your Applicant Account and submitting your first application. For step-by-step guidance, refer to the full instructions here:
Setting Up your Applicant Account and Creating Applications
ZoomGrants Applicants
Users who manage the organization or individual applicant account and have the authority to create and submit applications.
ZoomGrants Collaborators
Users invited by ZoomGrants Applicants to assist with applications. Collaborators cannot create or submit new applications. To work on a new application, they must either:
Request a transfer of the Applicant Account to their ownership.
Ask the current Applicant Account owner to create the application and invite them to collaborate.
Creating an Application in ZoomGrants
If you’re an existing ZoomGrants Applicant, there are multiple ways to create a new application:
- Creating an additional application in the same program
- Duplicating an existing application in a program
- Applying to a different program, even with another organization using ZoomGrants
Creating an Additional Application in the Same Program
- Open your original application.
- Click the View Open Programs tab in the upper left corner.
- Look for the Apply Again button:
If you see it, the program allows multiple applications, and you can create another one. If it’s not available, the admin has either restricted multiple applications or you’ve reached the limit. Contact the program administrator – Contact Admin tab, for assistance.
- Click Apply Again to start a new application.
Duplicating an Existing Application in the Same Program
If you need to submit multiple similar applications within the same program, you can duplicate an existing application instead of starting from scratch.
- Duplicating copies all content except uploaded or linked documents.
- This is useful when submitting multiple applications with mostly the same information—simply update the necessary details in each duplicate.
How to Duplicate an Application
- Go to your My Account Home page.
- Click the Duplicate icon next to the application you want to copy.
Applying to a Different Program
Your ZoomGrants account allows you to apply to programs from any organization using the platform.
- Follow the link provided by the organization.
- Log in to your ZoomGrants account.
- Click Apply next to the program you want to join.
Completing Your New Application
Regardless of how you create your new application, you must complete all requirements before submission. This may include:
- Submitting a Pre-Application (if required)
- Answering program-specific questions
- Entering budget or table information
- Uploading necessary documents
Collaborators will need to be added to each individual application if you want them to have access.
Troubleshooting
No Additional Applications Allowed
- The program administrator may have limited the number of applications per account.
- Archived applications still count toward your application limit. If needed, delete an archived application before creating a new one.
- Contact the program administrator through the Contact Admin tab in your application to request additional application slots.
I already have an account. Why can’t I create an application?
If you’re experiencing issues, ensure:
- You are logged into the correct ZoomGrants account. Only ZoomGrants Applicants are authorized to create and submit applications.
- The program you’re applying for is currently accepting applications.
- You haven’t exceeded the application limit set by the program admin.
- If problems persist, reach out to the program administrator for assistance.