The Scoring feature allows committee members (reviewers and administrators assigned to the program) to score each application based on criteria put forth by the administrator..
How It Works
For each application, reviewers submit their own sets of scores based on the Committee Scoring Questions, while administrators collaborate on a single set of Administrative Scoring Questions. IF the scoring feature is turned on, asigned reviewers and administrators can start scoring applications as soon as they are submitted, even before the deadline.
Need to set up Reviewer accounts? Check out Manage Users. Then set up your Committee.
In ZoomGrants, you can look at scoring on two levels:
1. Application-Level Scores (Individual Applications) &
2. Program-Level Scores (the Scoring Report)
Application-Level Scoring
Application-level scores are assigned to each application individually by the reviewers and administrators assigned to review those applications. Reviewers and admins will click into the Review Tools within an application to enter their scores, notes, comments, discussion, etc.
As an admin, you can also view Reviewer Comments on individual Scoring Questions and overall Scoring Comments and enter your own Comments as an Administrator. If necessary, you can also make Scoring Adjustments to change the Total Combined Score of an application.
Program-Level Scoring
Click the Scoring tab in the upper row of tabs within a program to open the Scoring Report in a new window. Looking at the scores on a program-level via the Scoring Report allows administrators to monitor reviewers’ progress on applications and also provides a great tool for finalizing decisions.
Reviewers also have access to the Scoring Report, in which they can see an overview of their own scores but not the scores of others.
How to Set It Up
Turn the feature Scoring module On. As soon as the feature is On, the Review Tools will display the scoring section to all reviewers and admins for all submitted applications within the program. To prevent early scoring from occurring, turn the Lock Scores setting On.
Scoring Tab/Section Label
- Give the tab a label that your reviewers and administrators will recognize and understand.
Scores plus Comments
- Allow reviewers to justify their scores by typing their comments (in 2,500 characters or fewer) into small text boxes under each scoring question.
Lock Scores
- Prevents scores from being changed or entered.
Send Email Alert to Administrator When Reviews Are Completed
- Sends an email to a specific administrator whenever a reviewer finishes scoring an application or updates the scores on a scored application.
Share Scores & Comments with Applicants
- Share scores and comments directly on the application with applicants.
Scoring Section Titles
- Section Titles have more power in this tab. When you add a Section Title, the system will automatically subtotal everything above and below that Section Title and present the subtotal to Administrators at the application level and in the Scoring Report
Scoring Instructions
- Add any instructions you wish to present to your committee members.
Committee Scoring Questions
- Rename the Committee Scoring Questions section, if necessary.
- Add the body of the scoring question (Maximum: 20)
- Enter the Scoring Scale – (This number will be the highest number that can be selected by committee members and will be multiplied by the weight.)
- Enter the Weight – (This number will be multiplied with each selected score by the committee member to obtain the Extended Score for each Scoring Question.
Example 1
Scale: 10 (Committee Members will choose a score, 0-10)
Weight: 2
Extended Score: 10×2 (20 Maximum Score), 0x2 (0 Minimum Score)Example 2
Scale: 5 (Committee Members will choose a score, 0-5)
Weight: 10
Extended Score: 5×10 (50 Maximum Score), 0x10 (0 Minimum Score)
Administrative Scoring Questions
- Re-name the Administrative Scoring Questions section, if necessary.
- Add the body of each scoring question (Maximum: 10)
- Enter the Scoring Scale – (This number will be the highest number that can be selected by committee members and will be multiplied by the weight.)
- Enter the Weight – (This number will be multiplied with each selected score by the committee member to obtain the Extended Score for each Scoring Question
Tips
Being an Admin & Reviewer
If you have an admin who also needs to be a reviewer, they’ll need two separate accounts – one admin account and one reviewer account, each with a different email address. You can set both up in the Manage Users tab.
Review Period - Locking Scores
After your review period has ended, lock the scores to keep reviewers from altering their scores. This may help keep reviewers from secon-guessing their initial analysis. This will also avert accidental deletion and keep the original scores intact in case they need to be referenced in the future.