How It Works
Program Setup > Scoring Tab
For each application, reviewers submit their own sets of scores based on the Committee Scoring Questions, while administrators collaborate on a single set of Administrative Scoring Questions. If the Scoring feature is turned on, assigned reviewers and administrators can start scoring applications as soon as they are submitted, even before the deadline.
In ZoomGrants, you can look at scoring on two levels – application-level scores (in individual applications) and program-level scores (the Scoring Report).
Application-level scores are assigned to each application individually by the reviewers and administrators assigned to review those applications. Reviewers and admins will click into the Review Tools within an application to enter their scores, notes, comments discussion, etc.
As an admin, you can also view Reviewer Comments on individual Scoring Questions and overall Scoring Comments and enter your own Comments as an Administrator. If necessary, you can also make Scoring Adjustments to change the Total Combined Score of an Application.
Program-Level Scoring – The Scoring Report
Click the Scoring tab in the upper row of tabs within a program to open the Scoring Report in a new window. Looking at the scores on a program-level via the Scoring Report allows administrators to monitor reviewers’ progress on applications and also provides a great tool for finalizing decisions.
Reviewers also have access to the Scoring Report, in which they can see an overview of their own scores but not the scores of others.
How to Set It Up
Program Setup > Settings Tab > Additional Program Modules >> Scoring Tab
- Settings Tab
- Scoring Tab
Turn the feature Scoring module On. As soon as the feature is ‘On’, the Review Tools will display the Scoring section to all reviewers and admins for all submitted applications within that program. To prevent early scoring from occurring, turn the Lock Scores setting On.
Give the tab a label that your reviewers and administrators will recognize and understand.
- Select your settings for the Scoring feature:
- Scores plus Comments – Allows reviewers to justify their scores by typing their comments (in 250 characters or fewer) into small text boxes under each scoring question
- Lock Scores – Prevents scores from being changed or entered
- Send Email Alert To Administrator When Reviews Are Completed – Sends an email to a specific administrator whenever a reviewer finishes scoring an application or updates the scores on a scored application
- Allow Administrators to edit/enter Reviewer scores – Gives administrators the ability to change or enter reviewers’ scores
- Add Scoring Section Titles.
NOTE: Section Titles have a little extra ‘oomph’ in this tab. When you add a Section Title, the system will automatically subtotal everything above and below that Section Title and present that subtotal to Administrators at the application level and in the Scoring Report.
- Add your Scoring Instructions
- Re-name the Committee/Reviewer Scoring Questions and the Administrative Scoring Questions sections, if necessary.
- Enter your Scoring Questions for the reviewers and administrators. Each criterion needs…
- The body of the question
- A scoring scale (write 10 if you want the scale to be 1-10, for example)
- A weight